Resources

The 7 free apps that every travel agency needs in their daily lives

Table of contents

This is some text inside of a div block.

In this article we will see what are the best tools available for free to cover the main needs of the travel agent. Usually these posts talk about CRMs, the use of Canva to create graphic content, which websites to use, etc. But this time we'll go into a little more detail, highlighting solutions that are not so well known that will surely bring you a lot of value.

We'll also recommend a solution that covers practically all of the above needs in case you prefer to centralize your work and avoid jumping from one tool to another;)‍

1. To organize all your trips: Notion

‍The life of a travel agent is so busy that there is rarely time to stop by and organize all the information. That's why it's important to use the tool that already does that job for you. In this regard, we highlight notion. Through it, you can centralize all your trips, being able to organize them by list, calendar, manager, etc.
‍Vantage: it is very flexible and can be adapted to businesses of all types, from agencies, receptives, operators, etc.
handicap: it's not as intuitive to use at first and since it's not adapted for tourism or travel management, you have to spend some time configuring it.

2. For practical travel information: OpenAI

Artificial intelligence can save a lot of time to quickly consult practical information such as visas, vaccines and rules of conduct. For example, you could include in your travel budget a summary literally copied and pasted from Open AI.
Vantage: You offer a differentiated value to your potential customers without the need to waste time or learn every detail of each country.
handicap: To be truly useful, you have to know how to ask. Tip: Specify the language and extension of the text, for example.

3. To access good royalty-free photos: Unsplash

How many times have we wanted to add a visual image to our budget and have we gone crazy searching on Google? What if it is pixelated, what if it has a watermark, which is from another agency, etc. For this reason, we recommend this image bank because its content is nourished by photographers from the destinations and they are very powerful.
Vantage: you can download them with one click, you don't have to register or anything.
handicap: The photos, being of high quality, weigh a little. Compress them through a compressor if necessary to reduce the size.

4. To request the signing of the combined contracts: Jotform

Do you organize group trips? How long does it take you to generate the contract combined with all the details and then collect the signatures of all the travelers? The administrative work that this hellish process requires, we know! We recommend using a tool such as Jotform that allows you to add the corresponding fields (ID, address, signature, etc.) for the customer to fill in and sign the contract without complications.
Vantage: you'll see the added value in the first contract you generate. You set it up once and that's it, just share the link with your customers.
Disadvantage: The free plan only accepts an x number of answers. Keep that in mind!

5. To translate your website into all languages and sell more: Weglot

Weglot It is a tool that I always encourage you to include in websites because it automatically translates your website into the languages you need. It works perfectly for Wordpress or any platform you use.
‍Vantage: very easy to install, it saves a lot of time. You always have to review the texts later, but it usually works very well.
handicap: it includes a free plan, but if your website has a lot of pages, you may want to go over the number of free words. I advise you to exclude all pages of legal texts: cookies, privacy, etc. So that it does not count in the calculation.

6. To include a chat on your website: landbot.io

Landbot has become one of the most common online chat applications in the industry. It has a free plan with a lot of functionality.
Vantage: Unlike other options in the market, it allows you to offer a more interactive customer experience and analyze web visits, customize the widget, offline messages, online supervisor, automatic messages...
handicap: To get the most out of it, it requires a minimum of configuration.

Chat interactivo para agencias de viajes

7. To manage your social networks: Metricool

Facebook, Instagram, Tiktok, etc. We often switch from social networks because of the work it takes to keep them up to date, but we are also aware of how important they are as a sales channel. Therefore, the best thing is that you use a platform like Metricool that allows you to connect all your accounts, plan the content, and leave it programmed to be published on its own.
Vantage: The good thing about Metricool is that it also has a connection with LinkedIn and other not-so-common platforms.
Disadvantage: Connecting all your accounts should take a while, but don't worry, then you'll get a lot out of it!

Bonus: Our All-in-One Solution: MOGU

At MOGU, we have taken into account many of these needs and that is why we have covered them from a single tool. It is a platform with which to manage the entire relationship with the customer, from the request, to the presentation of the budget, the collection and all the associated documentation. For example, a wedding trip to Costa Rica It would look like this or Japan

‍Like Notion, you'll have a table to properly organize all your requests; we have the built-in GPT Chat robot for you to ask questions in real time and add them to the travel proposal; you can integrate your chat widget; generate travel contracts quickly and easily; and also share everything on social networks.

And sooooo much more!!! Here's an interactive demo. Do you want to try it? Try it for free From HERE and start multiplying your sales.